Table/Booth Management

How do I participate as a lead in a NON-sponsored table/booth activity?

Here is a helpful checklist

1. Watch and complete this webinar and quiz. It is only required once. 
2. An acceptable table/booth must be health and fitness related. Contact the event’s coordinator to confirm non-vendor tables/booths are permitted at the event.
   • Examples: Health fair at your kid’s school, race in your community, city health fair.
3. Confirm the event is valid for Prime Cuts points by emailing details to afoster@txbeef.org. *This step is vital in order to earn points.
   • Please include as many details about the event as possible, a link to the event’s website is appreciated. 
4. Reach out to a Beef friend if help at the booth is needed. An additional person is acceptable at a table/booth and they will be considered your attendant and will earn 15 points.
   • *Optional: Whenever a Table Lead is needing to find event-day help from teammates, email afoster@txbeef.org to request the event be added to our team calendar, which will shift the event from a non-sponsored to a sponsored event.
5. A minimum of 14 days prior to the event, order your table display materials. Orders placed within 14 days of the event are not guaranteed delivery on time. Instructions:
   • Visit the Resources page and select Beef Team Booth Toolkit. Enter the event’s expected number of attendees for quantity. 
   • If you are simply needing to supplement materials previously ordered, do so by ordering the materials individually.
   • If a table cloth and signage is needed, add one Beef Team Table Display to your order. Table Leads may keep these displays to reuse at any future table management activities. 
6. Take the ordered materials and represent Beef at the event as instructed in step 1. Man the booth for the entirety of the event (at least 3 hours).
   • You will receive an insert to display on the table with a QR code. You must collect at least 20 names to earn credit. 
   • You must man the booth for the entirety of the event. Racing or volunteering DURING your designated table/booth window is not permitted.
7. AFTER each event, Submit a Report (Community Event > Non-Sponsored Table/Booth).

How do I participate as lead in a SPONSORED table/booth activity?

Here is a helpful checklist

1. Watch and complete this webinar and quiz. It is only required once. 
2. Utilize the filter box on Events to locate all of the Sponsored Table/Booth Management opportunities offered to the team (these are rare).
3. Submit a Participation Form for your event of choice. The first person to volunteer will be deemed as the TABLE LEAD. The subsequent registrant(s) will be deemed as a TABLE ATTENDANT.
   *Note: If a Table Lead has not volunteered within 15 days prior to the event, the table/booth opportunity will be removed from the Team Calendar. 
4. Order your table display materials within 14 days of the event, or they are not guaranteed to be delivered on time. Instructions to order:
   • Visit the Resources page and select Beef Team Booth Toolkit. Enter the event’s expected number of attendees for quantity. 
   • If you are simply needing to supplement materials previously ordered, do so by ordering the materials individually.
   • If a table cloth and signage is needed, add one Beef Team Table Display to your order. Table Leads may keep these displays to reuse at any future table management activities. 
5. Take the ordered materials and represent Beef at the event as instructed in step 1. Man the booth for the entirety of the event (at least 3 hours). 
   • You will receive an insert to display on the table with a QR code. You must collect at least 20 names to earn credit. 
   • You must man the booth for the entirety of the event. Racing or volunteering DURING your designated table/booth window is not permitted.
6. AFTER each event, Submit a Report (Community Event > Sponsored Table/Booth).

What is required of me at a booth?

• Please keep in mind that neither Table Leads, nor Table Attendants are required to be beef experts to manage a Beef Team table or booth. All questions that team members cannot answer with 100% confidence should be redirected to the Texas Beef Council.
• Beef Team tables/booths must be manned at all times by all Beef Team members who are signed up to man the booth.
• Ensure display on the table with a QR code is present and at least 20 names are collected to earn credit.
• The duration of a Beef Team table/booth management activity (a.k.a., “shift”) must be at least three (3) hours in length. Shifts beyond 3 hours in length do not constitute additional Prime Cuts points.
• Multiple members may receive credit for working the same event, however, each 3-hour shift is limited to two (2) representatives maximum. We have found most table/booths work best with 2 representatives max. For example, 2 members (1 Table Lead and 1 attendants) can manage a 3-hour shift at once.

What is the difference between a table lead and an attendant?

• Leads communicate with event coordinators to understand all pre and post-event details that will aid in a successful Beef Team table or booth (non-sponsored events only).
• Leads submit orders through the Resources page for table/booth display items.
• Leads communicate meeting spots or any other relevant event information with the Table Attendants (e.g., parking passes or VIP entry instructions).
• Leads set up and take down the table materials at the event.
• Leads return leftover table material that will not be utilized at any future events to the Texas Beef Council. Email afoster@txbeef.org for further details.

Email afoster@txbeef.org with any questions you may have about managing a Beef Team Table or Booth.